Privacy Policy

Bluemetrix Privacy Notice

Bluemetrix Ltd will be known as the ‘Controller’ of the personal data you provide to us. We only collect basic personal data about you which does not include any special types of information or location based information. This does however include name, address, email, phone numbers.

Why we need your data

We need to know your basic personal data in order to provide you with continuous updates and services in line with this overall contract. We will not collect any personal data from you we do not need in order to provide and oversee this service to you.

We may also need your personal data to comply with statuary and regulatory provisions.

What we do with your data

All the personal data we process is processed by our staff in the EU and for the purposes of IT hosting and maintenance this information is located on servers within the European Union. No 3rd parties have access to your personal data unless the law allows them to do so.

We have a Data Protection regime in place to oversee the effective and secure processing of your personal data. More information on this framework can be found on our website.

How long we keep your data

We are required under EU law to keep your basic personal data (name, address, contact details) for a minimum of 5 years after which time it will be destroyed. Your information we use for marketing purposes will be kept with us until you notify us that you no longer wish to receive this information.

For more information see our Retention Schedule.

What we would also like to do with your data

We would however like to use your name and email address to inform you of our future. This information is not shared with third purposes and you can unsubscribe at any time via phone, email or our website.

What are your rights

If at any point you believe the information we process on you is incorrect, you can request to see this information and have it corrected or deleted. If you wish to raise a complaint on how we have handled your personal data, you can contact us to have the matter investigated.

Bluemetrix act as a Data Controller and is also a Data Processor as per to article 4 of the EU GDPR as indicated below:

  • Controller – “means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data”

  • Processor – “means a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller”

If you require any further clarification with regards to your personal data, please contact: Bluemetrix Data Protection Officer

If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Office of the Information Commissioner


Retention Schedule
2 Years
  • Operational records
    Operational records are records that you need to get a job done. Once that job is done, you will generally not need them. Two years allows you to keep this year’s and the last year’s records so you can look at what you did last year, but any records in the category will not need to be kept for any longer than two years. This category includes duplicates of records that you are using for information only where the original is being kept elsewhere.

  • Controlled waste records
    For example: having the documents relating to a previous presentation will assist you to prepare for the current presentation. After the presentation, you will not need the previous presentation information.

3 Years
  • Accident reports
    Unless illness could develop in the future

7 Years
  • Financial records

  • Contractual records
    from the time the contract has ended

  • Employee records
    that do not required to be kept for their lifetime – from the time the employee has left

  • Audit records

  • Legal cases and actions

10 Years
  • Strategy records
    from the time the strategy is implemented. Strategy and planning cycle means that it can be 5 years between strategy and planning reviews – this allows the previous records to be available during the next review.

  • Planning records
    As per Strategy records above.

  • Records relating to the development of policies and procedures
    from the time the policies and procedures are finalised

  • Records relating to the development and review of programmes and training

  • Records relating to research projects

12 Years
  • Legal advice
    including setting up of contracts

40 Years
  • Accident reports
    where long term illness could develop

  • Installation, maintenance and decommissioning of safety critical or hazardous operations

  • Employee health and sickness records

  • Air monitoring records

  • Asbestos certificates

  • Investigation of accidents, dangerous occurrences and outbreaks of notifiable diseases

  • Environmental incidents

75 years
  • Records relating to an employee that need to be kept for their lifetime
    e.g. pensions

  • Deeds and titles
    And other ownership of property and/or land records until the land or property is no longer owned by Bluemetrix

  • Final accounts

  • Final reports of research projects
    and associated source records

  • Selected personnel records

  • Official Bluemetrix publications

  • Enterprise assets
    including proprietary software and related documentation and other works held in plagiarism detection software.


Cookie Policy for Bluemetrix, Ltd

This is the Cookie Policy for Bluemetrix, Ltd, accessible from


What Are Cookies


As is common practice with almost all professional websites this site uses cookies, which are tiny files that are downloaded to your computer, to improve your experience. This page describes what information they gather, how we use it, and why we sometimes need to store these cookies. We will also share how you can prevent these cookies from being stored; however, this may downgrade or 'break' certain elements of the sites functionality.

For more general information on cookies see the Wikipedia article on HTTP Cookies.


How We Use Cookies

We use cookies for a variety of reasons detailed below. Unfortunately, in most cases, there are no industry standard options for disabling cookies without completely disabling the functionality and features they add to this site. It is recommended that you leave on all cookies if you are not sure whether you need them or not in case they are used to provide a service that you use.


Disabling Cookies

You can prevent the setting of cookies by adjusting the settings on your browser (see your browser Help for how to do this). Be aware that disabling cookies will affect the functionality of this and many other websites that you visit. Disabling cookies will usually result in also disabling certain functionality and features of this site. Therefore it is recommended that you do not disable cookies.


The Cookies We Set

  • Email newsletter related cookies: 

This site offers newsletter or email subscription services and cookies may be used to remember if you are already registered and whether to show certain notifications which might only be valid to subscribe/unsubscribed users.

  • Forms related cookies

When you submit data to through a form such as those found on contact pages or comment forms, cookies may be set to remember your user details for future correspondence.

Third Party Cookies

In some special cases, we also use cookies provided by trusted third parties. The following section details which third party cookies you might encounter through this site.


  • This site uses Google Analytics which is one of the most widespread and trusted analytics solutions on the web for helping us to understand how you use the site and ways that we can improve your experience. These cookies may track things such as how long you spend on the site and the pages that you visit so we can continue to produce engaging content.


For more information on Google Analytics cookies, see the official Google Analytics page.

  • Third-party analytics are used to track and measure usage of this site so that we can continue to produce engaging content. These cookies may track things such as how long you spend on the site or pages you visit which helps us to understand how we can improve the site for you.

  • From time to time, we test new features and make subtle changes to the way that the site is delivered. When we are still testing new features, these cookies may be used to ensure that you receive a consistent experience whilst on the site whilst ensuring we understand which optimisations our users appreciate the most.

  • As we sell products, it's important for us to understand statistics about how many of the visitors to our site actually make a purchase and as such this is the kind of data that these cookies will track. This is important to you as it means that we can accurately make business predictions that allow us to monitor our advertising and product costs to ensure the best possible price.

  • We also use social media buttons and/or plugins on this site that allow you to connect with your social network in various ways. For these to work the following social media sites including;


  • Facebook
  • Twitter
  • Linked In

will set cookies through our site, which may be used to enhance your profile on their site or contribute to the data they hold for various purposes outlined in their respective privacy policies.

More Information

However if you are still looking for more information then you can contact us through one of our preferred contact methods:


  • Phone: 021 421 2223